SRRPC Newsletter 12/20/2011
Savannah River Rifle and Pistol Club
P.O. Box 5337
Aiken, SC 29804
NRA # C7072 CMP # 037002
December 18, 2011 Executive Committee Meeting Minutes
Meeting called to order at 6:00 p.m. by President,Jim Samsel, at Ryan's in Aiken.
Officers present were Jim Samsel, Joe Podesta, George Laverick, Roger Ward, and Mike Johnson.
Minutes of the November 27, 2011 meeting were read by George. Joe moved that the minutes be accepted as read, Mike seconded. All in favor.
The Treasurer's report was given by Roger. Financial condition is good. We have 192 members, with approximately 70 having renewed for 2012 as of the meeting.
George reported on the condition of the range. It is mostly good. The lollipop target on the rifle range has been repaired. Unfortunately someone shot holes in two of the steel backstops used for the smallbore silhouette matches.
George reported that Ken Koerner has received an unofficial quote to build a gate, but had no details at this time.. No further action at this meeting.
Approximately 40 responses have been received to the Member Survey as of the meeting. John Hefentreyer presented a summary of the responses:
Very strong interest was shown in extending the rifle range to 200 yards and in obtaining more metal targets.
Strong interest was shown in intermediate berms on rifle and pistol ranges and permanent restrooms.
There was not much interest in a clubhouse, night lighting, graveling the pistol range parking area or planting grass on the pistol ranges..
Rex Lutz asked if we had submitted the changes to the bylaws made at the last annual meeting to the NRA for approval. Jim responded that he had contacted the NRA before the bylaws were changed and they no longer approve/disapprove bylaws; it is strictly up to the club to set our own bylaws.
Jim requested nominations from the floor for the election of officers at the Annual Meeting in January. No nominations were made. Joe moved nominations be closed, Mike seconded. Jim presented the slate of candidates offered by the Executive Committee as follows:
Vice President.........Joe Podesta
Exec. Officer..........Mike Johnson
Jim raised the question of whether or not the meeting should be at Ryan's or some other location. After some discussion and consulting with Ryan's management, it was decided to hold the meeting January 22, 2012 at 7:00 to 8:30PM at Ryan's.
George pointed out that the Bylaw which describes the Treasurer's duties has a spelling error, and asked if we need to amend the Bylaws to correct the spelling error. The consensus was that we would have to amend the bylaws if we wanted to correct the error, but that it was unnecessary to do so as long as the meaning was clear.
Roger presented an application for membership for Normand Brooks, sponsored by Ronald Taylor. Roger moved that we accept the application; George seconded. All in favor.
Jim asked about Article 8 of the Bylaws where it says that “Charges...may be preferred...”. Should it be “preferred” or “referred”. It was determined that “preferred” is the correct term, so no action was taken.
Mike proposed that the club institute a mandatory orientation based on the range rules for all new members. He stated that he has several volunteers who will help conduct the orientation. During the lengthy discussion which followed, Rex suggested that current members also needed to go through the orientation. Various other suggestion were made. Jim advised Mike that the Executive Committee could not act on the proposals without a more detailed plan of how the orientation would be implemented. Mike should prepare a written plan to the Committee at a future meeting.
Jim brought up the subject of range improvements. He noted that purchase of more steel targets was high on the wants of the members returning their surveys, and suggested that the new Executive Officer after the 2012 elections should determine what steel targets to get and submit a budget to the Executive Committee.
A discussion was held about extending the rifle range. Mike suggested selling the trees, but Jim had talked to a contractor who said the trees had so little value that it was not worth bringing heavy equipment in to remove them. In order to get more firm quotes on extending the range, a better understanding of just how much work is needed. George moved that we take steps to develop an SOW so that we could get competitive quotes, and that we authorize Jim to spend about 200 dollars to have someone clear a sight-line for surveying the range. Joe seconded. All in favor.
Mike asked if there was any likelihood of being able to use the ADPS indoor range like we used to. Joe responded that people he has talked to feel that there is no chance now, but when the ADPS administration changes, we may have an opportunity to revisit the issue.
A member asked about a dedicated shotgun range. That is an eventual possibility if there is enough interest.
The question was raised about an electronic gate, but was tabled for the time being until the rifle range has been updated.
Joe moved that the meeting be adjourned; Roger seconded. The meeting was adjourned at 7:05PM.
Questions about Membership Renewals and Dates
Several members have expressed confusion about the effects of various dates and membership renewals, so here is an attempt to clear that up
According to the club Bylaws, annual membership runs from January 1 to December 31. Therefore, if you have not renewed by the end of December 31, you are technically no longer a member and lose all of your club privileges including voting and using the range.
On some date early in January, absentee ballots will be sent to all members who have renewed by that date. If you renew between then and the annual meeting, we will attempt to get an absentee ballot to you, but, if we can't, you will have to come to the meeting in person to vote.
This is the date of the annual meeing. The meeting is at 7:00PM. If your absentee ballot has not been received by 5:00PM that day, or if you have not renewed your membership before the meeting, you will need to come the meeting, renew your membership if you haven't already, and vote in person.
The gate combination does not change until February 1. This is NOT a “grace” period. This is simply so that we can be reasonably sure that those members who have paid their dues have received their new membership cards with the new combination.
Members renewing between January 1 and June 30 will have their membership privileges immediately reinstated. Those members who do not renew by the end of the day on June 30, will be permanently removed from the club's membership. This means that they would need to re-apply for membership as a new member, with a sponsor, to again become a member. They would NOT be eligible for pro-rated dues as a first time new member is.
The NRA Smallbore Silhouette match will be held at the rifle range on January 14, 2012. Setup is at 9:00, practice at 10:00 and the match will start at 11:00AM. There is a small fee.
Next Gun Show: Jan 14-15 Columbia, Jamil Shrine Center 206 Jamil Rd 803-463-9377 www.scaca.net